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Document Coordinator

Groups: 
Community and Government Services
Community: 
Iqaluit
Reference number: 
14-503673
Type of employment: 
Restricted to beneficiaries
Union Status: 
This position is not included in the Nunavut Employees Union
Salary: 
$62,556.00
Northern Allowance: 
$15,016.00
No staff housing available
Closing Date: 
30 June 2017

Indeterminate.

As per HRM Directive 518, this employment opportunity is restricted to Nunavut Inuit only.

Reporting to the Director of Policy and Consumer Affairs, the incumbent is responsible for delivery, monitoring and reporting of  information/document management  and ATIP services,  and the provision of related administrative advice to assigned clients in the Department of Community and Government Services (CGS).  As well as participation in information gathering research and administrative projects, while maintaining a high degree of professionalism and confidentiality. 

The incumbent manages the flow of documents/correspondence between the Director, Deputy Minister (DM) and ADMs Offices and other divisions within CGS and other Government of Nunavut (GN) departments and agencies. The incumbent will work with all divisions to plan and prepare materials to support the Directorate and the Policy and Consumer Affairs Division in its work at the territorial and federal, provincial, territorial (FPT) levels. The incumbent will also be required to provide administrative support to the Deputy Minister during the Administrative Officer’s absences.

An in-depth knowledge of organizational systems and practices are required to be successful in this position. The incumbent must be able to communicate professionally with all levels of GN and the general public. The incumbent is able to operate Records Information Management System (RIMS) software and manual filing systems or is willing to be trained. The incumbent has computer software skills in the use Microsoft software, including Outlook, Word, Excel, Power Point and Adobe or is willing to be trained.

The knowledge, skills, and abilities required for this job are usually obtained through a recognized college diploma in office administration with two (2) years of experience in a relevant administrative role. If this requirement is not available, an acceptable alternative is four (4) years of administrative experience in an executive office.

The Official Languages of Nunavut are Inuktitut, English and French. Ability to communicate in Inuktitut is required for this position and fluency in French is considered an asset.

Equivalencies that consist of an acceptable combination of education, experience, knowledge, skills and abilities may be considered.

Knowledge of Inuit language, communities, culture, land and Inuit Qaujimajatuqangit is an asset.

An eligibility list may be created to fill future vacancies.

 

  • The Government of Nunavut is committed to creating a more representative workforce so it can better understand and serve the needs of Nunavummiut. Priority will be given to Nunavut Land Claims Beneficiaries. 
  • Candidates must clearly identify their eligibility in order to receive priority consideration under the Nunavut Priority Hiring Policy. 
  • Employment in some positions requires an acceptable criminal record check. Possession of a criminal record will not necessarily disqualify candidates from further consideration. 
  • Job descriptions may be obtained by fax, email or on the website. 
  • Only those candidates selected for an interview will be contacted.
Contact: 
Department of Finance (Igloolik)

Government of Nunavut

PO Box 239, Igloolik, Nunavut X0A 0L0

Phone: (867) 934-2025

Toll free: 1-800-682-9033

Fax: (867) 934-2027

Email: Igloolik_hr@gov.nu.ca

www.gov.nu.ca/finance