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Administrative Assistant

Community: 
Rankin Inlet
Reference number: 
10-506311
Type of employment: 
Type of Employment 2: 
Indeterminate
Salary: 
$63,804.00
Northern Allowance: 
$18,517.00
Closing Date: 
Friday, October 30, 2020 - 12:00am

As per HRM Directive 518, this employment opportunity is restricted to Nunavut Inuit located in Rankin Inlet only.

Reporting to the the Director Health Programs; this position is critical to the effective operations of the office and ensures that staff are well supported. As the successful candidate you carry out administrative functions in a timely manner and ensures that support and coordination is provided to fulfill the opertional requirements of the office. You will also coordinate and schedule meetings ensuring all necessary staff are available to attend, meeting commitments are filled, and minutes and documents are professional prepared. 

The incumbent takes the lead in on carrying out office procedures to ensure smooth operation of the office by answering phones, maintaining an incoming telephone log, and deliverying messages in a professional, courteous and tactful manner, greeting visitors and advises staff that they have arrived, maintaining a calendar and schedule, transcribing from handwritten notes, proof reading, formatting and printing documents. You will also be distributing correspondence to appropriate recipients office staff for processing, maintaining a ring-forward system to high light ongoing issues and to ensure that deadlines are met.  You will ensure safety and security of payment authorization book (LCA’s), maintaining and managing office inventories of supplies, furniture and equipment when required. Another resonpsiblity is to maintain leave and attendance files such as log and complete entry of leave, overtime and attendance sheets, update leave and attendance sheets, and ensure monthly time sheets are complete and accurate. Any other duties as assigned.

The knowledge, skills, and abilities required for this job are usually obtained a High School Diploma, along with one year of experience. To be invited for an interview; you are required to have the knowledge of office and administrative procedures, the knowledge of filing management, the ability to use a personal computer, including experience in using word processing, electronic mail and spreadsheet software. Also, you must have good interpersonal skills, motivated, independent and able to work with minimal supervision and strong customer services skills to provide assistant and information to staff, outside agencies and departments and the public. have strong organization skills to work independently and meet established deadlines. The ability to maintain confidentiality and discretion in handling sensitive and confiential documents will be required.

The ability to speak more than one of Nunavut’s official language is an asset. Knowledge of Inuit language, communities, culture, land and Inuit Qaujimajatuqangit is an asset.

Equivalencies that consist of an acceptable combination of education and experience may be considered.

An eligibility list may be created to fill future vacancies.

 

If you are interested in applying for this job, please email your cover letter and resume to KivalliqHR@gov.nu.ca. Please include the REFERENCE # in the subject line of your email.

  • The Government of Nunavut is committed to creating a more representative workforce so it can better understand and serve the needs of Nunavummiut. Priority will be given to Nunavut Inuit. Candidates must clearly identify their eligibility in order to receive priority consideration under the Nunavut Priority Hiring Policy.
  • Employment in some positions requires an acceptable criminal record check. Possession of a criminal record will not necessarily disqualify candidates from further consideration.
  • Applicants may submit their resume in the Official Language of their choice.
  • Eligibility list may be created to fill future vacancies.
  • Job descriptions may be obtained by fax, email or on the website.

 

Contact: 
Expiry Options: 
Has closing date