As per HRM Directive 518, this employment opportunity is restricted to Nunavut Inuit in Gjoa Haven location only.
Reporting to the Director, Motor Vehicles, the Director’s Secretary is responsible for the overall records management for the Motor Vehicle Division and provides secretarial and administrative support for the Motor Vehicle Division Gjoa Haven office.
The Director’s Secretary has a general impact on the Department, its Branches and Divisions in the fulfillments of these responsibilities. More direct impacts are on daily operations of the Motor Vehicle Division in Gjoa Haven; the Director’s schedule; communications amongst Motor Vehicle Division staff and the public; the operation of records and information management and retrieval systems for Motor Vehicle Division; secretarial and administrative support; strategies which enable communities to enjoy individual economic success as they attempt to promote and sustain a viable local economy; success of business across Nunavut and involvement of businesses outside of Nunavut; the successful expansion and diversification of Nunavut’s economy; Nunavummiut across the territory who intend to become more economically self-supporting through business development, public transportation infrastructure and training and job opportunities; programs and budgets of Government of Nunavut departments and crown corporations, Nunavut Land Claims Agreement agencies, federal departments and crown corporations and partnering agencies when entering into joint economic ventures; and ED&T’s Nunavut Land Claims Agreement economic obligations.
The Director’s secretary provides overall records management, secretarial and administrative support for the Motor Vehicle Division by representing as first point of contact at the Gjoa Haven office to provide professional and efficient reception and responses to queries; maintaining an appointment calendar, scheduling and arranging meetings and teleconferences, administers travel and accommodation arrangements, developing and maintaining a brief-forward file system for the Director; maintaining a log of all incoming and outgoing correspondence for the Motor Vehicle Division; maintaining incoming telephone call log and referring messages for effective and professional communications; and maintaining the leave and attendance records for the Motor Vehicle Division as required by the Employees Union Collective Agreement and the Excluded Employees Handbook.
An in-depth knowledge of records and information management systems theories and practices; executive administrative support, office management and secretarial practices; proficiency in operation of Records Information Management Systems (RIMS) Software; proficiency with a computer including Microsoft Office, Word, Excel and PowerPoint, and strong leadership skills are required for this position.
This level of knowledge is normally acquired through obtaining a High School diploma and a minimum of One (1) year office experience, however, it may be acquired through a varied combination of education, training and recent experience.
The Official Languages of Nunavut are Inuktitut (Inuinnaqtun), English and French.
Equivalencies that consist of an acceptable combination of education, experience, knowledge, skills and abilities may be considered.
Proficiency in speaking Inuktitut or Inuinnaqtun is an asset.
Knowledge of Inuit language, communities, culture, land and Inuit Qaujimajatuqangit is an asset.